By Kendall Felder | BRN 420 | International Recording Secretary
As part of our ongoing commitment to transparency and communication, this column is designed to keep members informed about the work of the Executive Council (EC) and International Board of Trustees (IBT). Decisions made at these levels help shape the direction of Airstream Club International (ACI), and we believe it is important for members to understand not only what decisions are made, but how that work is carried out.
The following update highlights EC meetings, IBT meetings, strategy and working sessions, and both in-person and electronic voting activity that took place between October and December 2025.
Executive Council Meeting – Oct. 1, 2025
The Oct. 1 EC meeting focused on post-rally follow-up and operational continuity following the International Rally in York. Council members reviewed initial feedback, discussed lessons learned, and identified opportunities to improve future events.
A significant outcome of this meeting was the President’s invitation of Marc Nijdam to serve as Interim Technology Director. This invitation was extended to ensure continuity, oversight, and leadership across ACI’s technology efforts while longer-term planning continues. Marc began participating in leadership discussions to assist with coordination, system stability, and member-facing technology initiatives.
The EC also reviewed committee activity, leadership communication flow, and priorities for the final quarter of the year.
International Board of Trustees Meeting – Oct. 23, 2025
The IBT convened in person on Oct. 23, 2025, to conduct official Board business, including discussion and voting on several governance-related motions. These motions addressed bylaws, policies, membership standards, and recognition practices.
The following motions were voted on and approved by the IBT during this meeting:
- 2025-32: Hammer – Changes and Additions to Article V
- 2025-30: Cocke – Amend Bylaws for Sublicensure Agreement
- 2025-31: Jarrett – Policy Standard for Logos
- 2025-33: Cocke – Name Badges
- 2025-34: Cocke – Club Minimum Memberships
- 2025-29: Peplinski – New Heritage Numbers
- 2025-37: Peplinski – Leadership Names in Directory
These actions reflect the IBT’s ongoing work to clarify governance, standardize policies, and ensure consistency across the Club.
Strategy Session – Nov. 3–6, 2025
From Nov. 3 through Nov. 6, the IBT and invited leadership convened for a multi-day Strategy Session. This dedicated time allowed for deeper discussion, collaboration, and alignment on the Club’s long-term direction.
Key areas of focus included governance structure, leadership roles and responsibilities, communication pathways between the EC, IBT, and Region Presidents, and how the Club can best support members at the unit, region, and international levels. The session emphasized teamwork, clarity, and shared responsibility, helping establish priorities that will guide future decision-making.
Executive Council Meeting – Dec. 10, 2025
The Dec. 10 EC meeting addressed year-end business and preparation for the upcoming calendar year. Agenda items included committee updates, progress on initiatives discussed during the Strategy Session, and coordination of next steps.
The EC also continued discussions related to technology oversight, building on the Interim Technology Director’s involvement since October. Maintaining system stability while remaining responsive to evolving member needs remained a key focus.
IBT Working Session – Dec. 11, 2025
The IBT convened a working session on Dec. 11 to review pending and anticipated motions and to ensure shared understanding prior to future votes. Working sessions provide Trustees an opportunity to clarify language, discuss intent, and align perspectives outside of a formal meeting environment.
These sessions help streamline governance processes and support informed, thoughtful decision-making.
Electronic Voting Activity
In addition to scheduled meetings, the IBT uses electronic voting to conduct time-sensitive or housekeeping business efficiently between meetings, ensuring governance work continues without delay.
Electronic voting approved the following club-related actions:
- 2025-26: Olsson Fly Fishing – New Logo & Flag
- 2025-27: McPhee Washington – New Logo & Flag
- 2025-28: Ealy Florida Suncoast – New Logo & Flag
- 2025-39: Beckwith – 800 Series for Becker
In December, additional housekeeping motions were posted in BoardEffect for an electronic vote. These motions addressed typographical errors, formatting issues, and reference corrections within the Bylaws and Policies and did not introduce substantive or operational changes. The motions included:
- 2025-45: Cocke – Correct Bylaws Article XIII, Section 8
- 2025-46: Cocke – Correct Bylaws Article XI, Section 1
- 2025-51: Cocke – Remove Co-Owner Memberships and Clean Up Article IV
- 2025-52: Cocke – Correct Policy Reference Numbers
- 2025-53: Cocke – Policy 6.6.1.D Reference to Constitution
- 2025-54: Cocke – Correct References to the Executive Council
- 2025-55: Cocke – Delete Reference to Delegates Meeting
- 2025-56: Cocke – Policy Update: Binding of Print Directory
- 2025-61: Cocke – Correct Bylaw Reference to Local Clubs
Voting on these motions remained open through Dec. 23, 2025.
Looking Ahead
The meetings, sessions, and actions outlined above reflect the steady, behind-the-scenes work required to guide Airstream Club International responsibly. From rally follow-up and strategic planning to governance updates, technology leadership, and policy maintenance, the EC and IBT remain focused on serving the membership and strengthening the Club for the future.
We hope this update continues to provide meaningful insight into the work being done on your behalf. Thank you for staying engaged and for being an important part of the ACI community.
